Lexipedia - Process for the people

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<- [[:charlottesville|Charlottesville Regulatory Process Guide]] | Shared Sub-Process ->

====== Common Review Procedures (Spine, Dev Code 5.2.1) ======

Governed by **Chapter 34, Article 5, Div. 5.2.1 (Common Review Procedures)**. This is the reusable application-intake **spine** shared by every approval process in Article 5 Div. 5.2 and Article 6 (Subdivision), per 5.2.1.A. Other process diagrams invoke it through a BPMN **Call Activity** (calledElement Process_CommonReviewProcedures). Statutory anchors: Code of Virginia 15.2-2280 et seq.; intake/notice per 15.2-2204.

It covers application preparation and submittal (5.2.1.C.1-C.3), routing by the Administrator (5.2.1.C.6), the 5-day completeness determination (5.2.1.C.4), the revision loop with a 3-revision fee cap (5.2.1.C.6.c), and withdrawal at any time (5.2.1.C.7).

**Process ID:** Process_CommonReviewProcedures - reference this from a Call Activity in any calling process.

**Called by:**

  * [[:charlottesville:zoning_map_amendment|Zoning Map Amendment / Rezoning (5.2.5)]]

**Key links:**

  * [[https://library.municode.com/va/charlottesville|Chapter 34 - Zoning (Municode)]]

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<bpmn:process id="Process_CommonReviewProcedures" name="Common Review Procedures (Cville Dev Code 5.2.1)" isExecutable="true">
<bpmn:documentation>Reusable application-intake spine common to all approval processes in Article 5 Div. 5.2 and Article 6 Subdivision (per 5.2.1.A). Intended to be invoked by a Call Activity from each specific process. Statutory anchor: Code of Virginia 15.2-2280 et seq.; intake/notice per 15.2-2204.</bpmn:documentation>
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<bpmn:documentation>Initiation per the calling process (e.g., owner/agent for rezoning 5.2.5.B.1, or City for public facilities). Pre-application conference, where required, is modeled in the calling process, not here.</bpmn:documentation>
<bpmn:outgoing>Flow_Start_Prepare</bpmn:outgoing>
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<bpmn:documentation>5.2.1.C.1 file with Neighborhood Development Services on required forms; 5.2.1.C.2 disclose real parties in interest (required for special use permit, Code amendment, special exception, variance); 5.2.1.C.3 pay fees in full (delinquent-tax evidence may be required). Submit per published schedule (5.2.1.C.5).</bpmn:documentation>
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<bpmn:outgoing>Flow_Route_Complete</bpmn:outgoing>
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<bpmn:documentation>5.2.1.C.4 the Administrator has 5 days to review and determine completeness. Fees must be paid in full for an application to be considered complete (5.2.1.C.3.c).</bpmn:documentation>
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<bpmn:userTask id="Task_NotifyDeficiencies" name="Administrator: notify applicant of deficiencies">
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<bpmn:outgoing>Flow_Notify_Revise</bpmn:outgoing>
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<bpmn:userTask id="Task_SubmitRevised" name="Applicant: submit revised materials">
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<bpmn:incoming>Flow_Notify_Revise</bpmn:incoming>
<bpmn:outgoing>Flow_Revise_Count</bpmn:outgoing>
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<bpmn:exclusiveGateway id="Gateway_RevisionCount" name="3 revisions already used?" default="Flow_OverLimit_NewFee">
<bpmn:documentation>5.2.1.C.6.c up to 3 revisions before a new application fee is required for further review (Administrator may waive for circumstances beyond the applicant's control).</bpmn:documentation>
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<bpmn:userTask id="Task_AssessNewFee" name="Administrator: assess new application fee">
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<bpmn:endEvent id="End_Complete" name="Complete &#8594; ready for review/decision">
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<bpmn:subProcess id="SubProcess_Withdrawal" name="Withdrawal (may occur at any time, 5.2.1.C.7)" triggeredByEvent="true">
<bpmn:startEvent id="Start_Withdrawal" name="Withdrawal requested" isInterrupting="true">
<bpmn:documentation>5.2.1.C.7.a written notice to the Administrator at the applicant's discretion. 5.2.1.C.7.b no fee refunded.</bpmn:documentation>
<bpmn:outgoing>Flow_Wd_Announce</bpmn:outgoing>
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<bpmn:documentation>5.2.1.C.7.c if a meeting/hearing was advertised, the withdrawal is announced at it.</bpmn:documentation>
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<bpmn:outgoing>Flow_Wd_End</bpmn:outgoing>
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<bpmn:sequenceFlow id="Flow_Deadline_End" sourceRef="Boundary_5DayDeadline" targetRef="End_DeadlineMonitor" />
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<di:waypoint x="188" y="200" /><di:waypoint x="240" y="200" />
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</bpmndi:BPMNEdge>
<bpmndi:BPMNEdge id="Edge_Complete_Gateway" bpmnElement="Flow_Complete_Gateway">
<di:waypoint x="730" y="200" /><di:waypoint x="785" y="200" />
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